Search Administrator

Search Administrator Job Description

The Search Administrator provides high-level strategic and detailed administrative support to a group comprised of Consultants, Vice Presidents, and/or Senior Vice Presidents. This position will liaise and maintain strong, effective communications between Senior Consultants, Clients, Candidates, and internal colleagues alike. This role requires exceptional communication and customer service, experienced time and project management, and the ability to multi-task while remaining extremely detail-oriented.

The Search Administrator supports all Lindauer search work including helping with prospectus building, preparing advertising and email marketing materials for the search, scheduling meetings and interviews, liaising with the client administrative contact(s), scheduling referencing calls, proofreading references, preparing candidates’ materials, etc. The Search Administrator may also be asked to handle Search Consultant travel, expenses, calendaring, etc.

JOB DESCRIPTION AND RESPONSIBILITIES

  • Prepare candidate packages for client presentations and assemble any materials for virtual & in-person meetings
  • Attend internal Search Kick-Off Meeting; assist in creating the Prospectus, a marketing document to attract candidates, and work with Search Consultant and Marketing colleagues to craft other marketing approaches suitable for search or team-building promotion
  • Process resumes and applications and upload all relevant information in Salesforce
  • Arrange meetings and schedule appointments with Lindauer Search Consultants, candidates, hiring managers, and/or search committees
  • Liaise with client contact(s) on scheduling meetings and interviews
  • Manage searches and coordinate projects between Senior Consultants and other office departments
  • Process Education/Background checks and verifications
  • Proofread candidate summaries, resumes, references and other documents
  • Create and monitor online candidate evaluations and surveys
  • Attend company staff meetings, trainings, and search team meetings
  • Participate in company project teams as needed
  • Other administrative duties as assigned


QUALIFICATIONS AND REQUIREMENTS

  • Exceptional ability to manage time and handle multiple tasks and priorities
  • Excellent communication and interpersonal skills, superior telephone manner, and maintain professional composure when interacting with internal staff, clients, and candidates
  • Complete tasks in a professional and timely manner, producing high-quality and accurate results
  • Adept at learning new technology programs and training others
  • Respond quickly to and appropriately under a variety of situations and proactively resolve complications
  • Ability to work independently as well as in a team environment
  • Highly organized, detail-oriented, and possesses a “can do” attitude
  • Excellent command of business technology software and programs, including Salesforce, Microsoft Word, Excel, PowerPoint, Outlook, and cloud-based online systems (Box.com, etc.)
  • A minimum of 3 years experience in a similar capacity


To apply or learn more about this opportunity, please email Devin O'Leary, Vice President, at doleary@LindauerGlobal.com