Search Administrator

Search Administrator Job Description

Lindauer is the premier national executive search and talent firm serving the nonprofit profession. Lindauer does more advancement searches than any other search firm and specializes in recruiting Nonprofit leaders and their teams for the education, healthcare, science, arts and culture, and advocacy nonprofit sectors.

JOB SUMMARY

The Search Administrator (SA) provides high-level strategic and detailed administrative support to a group comprised of Consultants, Vice Presidents, and/or Senior Vice Presidents. This position will liaise and maintain strong, effective communications between Senior Consultants, Clients, Candidates, and internal colleagues alike. This role requires exceptional communication and customer service, experienced time and project management, and the ability to multi-task while remaining extremely detail-oriented.

The Search Administrator (SA) supports all Lindauer search work including helping with prospectus building (alongside marketing and their provided templates), preparing advertising and email marketing materials for the search, scheduling candidate preliminary calls and phone screens, scheduling interviews, liaising with the client administrative contact, scheduling referencing calls, proofing references, candidate travel and expenses, preparing candidates materials and monitoring search portal etc. The Search Administrator may also be asked to handle SC travel, expenses, calendaring, etc.

JOB DESCRIPTION AND RESPONSIBILITIES

- Prepare candidate packages for client presentations and assemble any materials for in-person meetings
- Assist in the building of client/job prospectus and marketing materials
- Proof client-related materials
- Process resumes and applications and upload all relevant information in Salesforce
- Arrange meetings and schedule appointments for searches with Search Committees or multiple hiring managers
- Liaise with client contact(s) on scheduling campus meetings and interviews
- Manage searches and coordinate projects between Senior Consultants and other office departments
- Process and reconcile candidate and Senior Consultant expense reports
- Send stewardship letters to candidate pool and send gifts to new placements
- Process Education/Background verifications
- Proofread candidate summaries, resumes, references and other documents
- Create and monitor online candidate evaluations and surveys
- Receive, direct, and relay telephone calls and messages to appropriate staff member(s)
- Other administrative duties as assigned

QUALIFICATIONS AND REQUIREMENTS

- Exceptional ability to manage time and handle multiple tasks and priorities
- Excellent communication and interpersonal skills, superior telephone manner, and maintain professional composure when interacting with internal staff, clients, and candidates
- Complete tasks in a professional and timely manner, producing high-quality and accurate results- Respond quickly to and appropriately under a variety of situations and proactively resolve complications
- Ability to work independently as well as in a team environment
- Highly organized, detail-oriented, and possesses a “can do” attitude
- Excellent command of business technology software and programs, including Salesforce, Microsoft Word, Excel, PowerPoint, Outlook, and cloud-based online systems (Box.com, etc.)
- A minimum of 3 years’ experience in a similar capacity
- Associates or Bachelors degree preferred, not required

To apply or learn more about this opportunity, please email Devin O'Leary, Associate Vice President, at doleary@LindauerGlobal.com